Office Assistant

Community Church is seeking a part-time Office Assistant, to start June, 2021.  This position is a year-round position that is 21 hours a week in the office, Tuesday through Friday 9:45 am- 3:00pm. The wage range is $14-$17 per hour based on experience.  We will be accepting applications until June 1st.  If you are interested please submit your resume and cover letter to , Attn: Hiring Committee

Position Summary: Support the Vision and Mission of Community Evangelical Free Church by assisting in communicating and coordinating administrative duties related to church ministry and other office organization.

Accountability:  Will report directly to the Senior and Assistant Pastors. 

Qualifications:  Must be a person of high Christian character, wise in handling people, and possessing administrative skills.  Should demonstrate proficiency in computer skills; including Microsoft Office: Word, Publisher, PowerPoint and Excel

as well as having attention to detail and ability to multi-task.  Be committed to good interpersonal relationships, team work, and support of church ministries. Must have a commitment to confidentiality regarding all matters. Previous experience with similar positions is preferable.  

Professional Qualities:  

  1. Computer skills (Google Suite, Microsoft Office: Word, Publisher, PowerPoint and Excel)

  2. Good organizational skills and exceptional attention to detail—responsible for ensuring that many tasks are completed both accurately and in a timely manner.

  3. Self-motivated and ability to solve problems

  4. Ability to communicate in a friendly, courteous manner in person, in writing, and on the telephone

  5. Commitment to confidentiality

Primary Responsibilities: Will include, but not be limited to the following tasks

  • Communication tasks

  • Answer, screen & direct phone calls

  • Greet visitors during designated office hours

  • Answer email sent to the office email address and website (Clover Forms) or forward information to the appropriate individuals

  • Return phone calls that need assistance or forward messages to the appropriate individuals

  • Send out prayer requests to staff, leadership team and congregation

  • Prepare weekly Cblast, bulletins and announcements

  • Office Administration

  • Collecting worship center counting guide and updating attendance numbers in the system

  • Provide link between new visitors and the office

  • Connection card follow-up:

  • Send First-Time Visitor Letters

  • Enter visitors and first-time guests into the CEFC database

  • Add email addresses to the office update, Cblast, and prayer chain

  • Keeping database up to date:

  • Adding new names, addresses, and phone numbers

  • Update information on current entries

  • Maintain information on new members

  • Provide administrative support to pastors and staff

  • Print and post Leonard’s 3-month calendar

  • Order administrative, kitchen and custodial supplies when needed

  • Collect the mail from post office and forward it appropriately

  • Ministry Team Responsibilities

  • Check in with ministry leaders on a monthly basis regarding their needs, prayer requests, bulletin announcements and upcoming events

  • Manage and organize building keys for church users

  • Organizing and scheduling volunteers through Planning Center Online for the following:

  • Sunday morning hosts

  • Ushers/Greeters

  • Hospitality – coffee attendants

  • Pro-presenter attendants

  • Sound booth attendants

  • Collections attendants

  • Communion servers

  • Assist in coordinating benevolence requests

  • Facilities Organization

  • Organize bulletin board in the entry way and office hallway

  • Order and display daily bread devotionals

  • Refill collection envelopes and pens by collection boxes

  • Enter approved room request and events on church calendar

  • Coordinate facilities requests

  • Maintain lost and found items

  • Keep office area, cabinets, and foyer area organized

  • Maintain sign-out for items borrowed from church